Special Programs - Enrolling and Exiting Students

Introduction

Special programs are used to organize students into groups outside of class.  For example, students may be grouped for after-school programs, such as accelerated reading, work skills training, etc.

Special programs are often used for state reporting purposes, however it is always possible to setup a special program without using state settings.  Review the state reporting guide for your state in the PowerSchool Documentation section for more information.

Enrolling and Exiting Students from a Special Program

1. Select a student from the Start Page.
2. Navigate to the Special Programs student screen. 
3. Click New to create a new special program enrollment. 

On the New Special Enrollment Program page, click on the question mark in the upper right hand corner of the page to access the PowerSchool Help Files.  Here, you will find information for creating, editing and deleting special program enrollments.

There may be state specific fields on this page as well.  Please locate your state reporting guide in the PowerSchool Documentation section for more information.

Note on Enrollment: Special program enrollments are unlike course/section enrollments in that they can span more than one school year.  PowerSchool automatically populates the Exit Date for the special program enrollment when creating a new enrollment.  However, for special program enrollments created in earlier versions of PowerSchool, it is necessary to manually populate the exit date.  If a student is enrolled in a special program at the beginning of the school year and that enrollment has no exit date, the enrollment will not be ended when the End-of-Year (EOY) process is run, rather, the enrollment will remain open ended.

Special program enrollments are not tied to any course, section enrollments, or the Years & Terms, however they are tied to a grade level and the school that the student is enrolled in.

Note about Grade Level: After creating a special program, it is not possible to change the grade level.  If you would like the student to have more than one enrollment for a special program, it is necessary to manually exit the student from the enrollment (enter an exit date and submit the page) and create another enrollment.

Note on Exiting: The special program enrollment exit date may be left blank if it is undetermined.  The exit date can be changed at anytime.  Again, special program enrollments are not tied to any course or section enrollments and will not be ended with the End-of-Year (EOY) process.

Mass Enroll in Special Program

1. On the Start Page, select a group of students.
2. Choose Special Functions from the menu on the left.
3. Choose Group Functions on the Special Functions page.
4. Choose Mass Enroll Special Program on the Group Functions page.
5. Enter the appropriate information and submit the page.

Note: For more information, click on the question mark in the upper right hand corner of the Mass Enroll Special Program page to access the PowerSchool Help Files.

Viewing Special Program Enrollments

1. Select a school.
2. Navigate to Start Page > Special Functions > Special Program Enrollment.
3. Click Display to view the enrollments in a given special program.  PowerSchool will display a list of all currently enrolled students for the selected special program. 

Note:  If a student is enrolled in a Special Program with a future Entry Date, the student will not display in that Special Program's student listing until the Entry Date has been reached.