Enrollment Express Guide
Form Category Completion Report
Learn how to check whether students, staff, or other respondents have completed all required forms in a selected category.
The Form Category Completion Report shows each person’s completion status across a group of related forms.
When Should I Use This Report?
Check if new or returning student forms are complete.
Confirm required athletic forms were submitted.
Review completion across transportation-related forms.
Track teacher or staff information update forms.
How Categories Work
Forms can be grouped into Categories using the Category field in Form Properties. Once forms are grouped into a category, the Category Completion Report can show the percentage of forms completed by each respondent.
Process at a Glance
1. Open the report → 2. Select form type → 3. Choose category → 4. Filter forms → 5. Review, sort, or export results
Step-by-Step Instructions
Step 1: Open the Form Category Completion Report
In PowerSchool, go to:
Data and Reports → Form Reports → Form Category Completion ReportStep 2: Select the Form Type
When the report page loads, select the type of form you want to review. This report can be used for both Student and Teacher forms.
After selecting the form type, two additional options appear: Category and Form Filter.
Step 3: Choose a Category and Optional Form Filter
Select the category you want to review. The Category dropdown shows the category values used in your forms.
The Form Filter is a multi-select dropdown. If you leave it blank, all forms in the category are included. To review only specific forms, select one or more forms from the list.
Step 4: Review the Completion Report
After the report loads, you will see each respondent, their completion percentage, and the status of each form in the selected category.
By default, the report is sorted alphabetically by last name. You can click any column header to sort the report by that column in ascending or descending order.
Report Tools and Options
1. Export All / Export Selected
Use this option with the Export button. To export only certain records, check the desired records in the report, select Export Selected, then click the export button.
2. Search
Search can be used for the Name, User ID, and Percent Complete columns.
3. Pagination
By default, the report loads the first 25 responses. At the bottom of the report, you can change the number of records shown to 25, 50, 100, 200, or All.
4. Toggle View
The report opens in spreadsheet view by default. Use Toggle View to switch the report into list mode.
5. Active Columns
Use Active Columns to show or hide columns in the report. This is useful when you want to focus on completion for one specific form or reduce the number of visible columns.
6. Export and Current Selection Options
Export options allow you to download or use the report data in several ways:
- JSON
- XML
- CSV
- Make Current Selection — updates the Start Page selection of records
- Make Checked Current Selection — updates the Start Page selection using only checked records
7. Clear Filters
Clear Filters removes all selected settings and filters. After clearing filters, reload the report with the desired options.
Quick Check Before Exporting
Common Questions
What happens if I leave the Form Filter blank?
The report includes all forms in the selected category.
Can I sort the report?
Yes. Click a column header to sort by that column. Click again to reverse the sort order.
Can I export only selected records?
Yes. Check the records you want, select Export Selected, then use the export button.
Final Reminder
The Category Completion Report is best used before processing records, exporting data, or following up with families or staff about missing forms.