How to create Log Types and Sub Types in PowerSchool

In PowerSchool, log entries are used to document student logs such as negative behaviors, positive behaviors, and consequences. This article will guide you through the steps to create log types and subtypes for your school district.

With the PureData PowerSchool Behavior Plugin, users not only can create log entries from the admin and teacher portals, but they can also send email notifications. This feature can help ensure that all relevant parties are aware of any logs created for students.

How to Add a New Log Type (Behaviors):

1. Go to the start page and select "District Management" then "Behavior" then "Log Types"
2. The Log Types page will appear.
3. Click "New." The "Edit Log Types" page will appear.
4. Enter a log type in the "Log Type" field, for example, "Negative Behaviors."
5. Click "Submit." The Log Types page will be updated.

How to Add/Edit a Subtype (Behavior Type):

1. Go to the start page and select "District Management" then "Behavior" then "Log Types"
2. The Log Types page will appear.
3. Click "Edit Subtypes" next to the log type you want to edit. The "Edit Subtypes" page will appear.
4. Click "New." The "Edit Subtype" page will appear.
5. Use the following table to enter information in the fields:

Field	Description
Log Code	Enter the behavior type
Description(Optional)	Enter the description

Click Submit.

Group Security: How to Give Users Access to a New Log Type:

1. After creating a new Log Type, it is important to update any security groups that should have access to the new log type.
2. On the Start Page, click "System" under "Setup." The System Administrator page will appear.
3. Click "Security." The Security page will appear.
4. Click "Groups." The Groups page will appear.
5. Select a group by clicking on its name that should have access to the new Log Type.
6. Locate the "Accessible Log Types" checkboxes.
7. Check the Log Types that should be accessible to this group. For example, if you created a new log type for "Negative Behaviors," select that checkbox.
8. Click "Submit" to save your changes.
9. Repeat steps 5 through 8 for each additional group that should be able to access the newly created Log Type.

Assign Group Security to a User:

1. On the PowerSchool Admin homepage, select "Staff" from the dropdown menu in the search option.
2. Search for the user you want to assign group security to.
3. Navigate to the "Security Settings" option in the left-hand navigation menu.
4. Click on the "Admin Access and Roles" tab.
5. Change the default group to the appropriate security group.

Note: You do not have to enter the username and password to give access to the admin portal, for example to teachers. Simply ensure that the default group is assigned correctly so that they can create log entries from the teacher portal.

By following these steps, users in the specified security groups will be able to access and use the newly created Log Type.